5 reasons why key management is crucial for business security
Have you ever stopped to think about just how important keys are?
Don't worry if you haven't, it's our job to remind you. Keys represent authority; they give us access to facilities, buildings, rooms, equipment, vehicles, and secure areas. They also, for the specific holder or the person in charge of a business, come with a great deal of responsibility. Which is why effective key management can play such a critical role in day-to-day operations. Key management refers to the policies and practices an organization uses, as part of a wider security system, to organize and protect physical keys. We firmly believe that all businesses – regardless of size or sector – could benefit from the introduction of a robust and reliable key management system.
5 reasons why your business needs key management for improved security
- Storage
If you run a business where large quantities of keys are kept on site, then storing them somewhere secure is essential. Without a designated key cabinet, or mechanical control system, sets of keys could end up misplaced, lost or in the wrong hands. This poses a real security threat to any business, but say, for instance, you're a car dealership, storing hundreds of thousands of pounds worth of vehicles; the consequences could be disastrous. - Protection
Keeping our keys safe keeps all the valuable assets they provide access to safe. Heavy-duty key cabinets offer more than just a home for your sets of the keys, they offer round-the-clock physical protection. KEYper Systems' Electronic Key Cabinets are made from the toughest 16-gauge steel, making them incredibly resilient. - Asset tracking
Introducing the power of traceability to a business tends to mean two things; improved efficiency, increased security. KEYper Systems' Electronic Cabinets retain a 24/7 audit trail, meaning you know the exact time a key was taken, the name of the employee who has taken the key, and whether or not the key has been returned. For car dealerships, where dozens of cars are potentially being taken out every single day, this information is vital. - Temporary staff
Key management can simplify the process of providing temporary employees with one-time-key access. If your business is one that regularly hires temporary staff, or maybe has cleaners accessing the building after normal working hours, then you'll know how much of a logistical nightmare in terms of allowing/denying access to certain areas. Electronic key systems allow you to manage their access day-to-day, while also giving you the power to revoke access the moment their employment term ends. - Secure after hours service
Key management systems are ideal for organizations such as car rental firms that require out-of-hour pick-up services. KEYper Service Express 24 is a 24-hour automated key dispensing system that works much like an ATM. All you have to do is provide a secure and unique PIN code to your customer, and they can retrieve the key for the vehicle at any time of their choosing.
What are the security benefits for your business?
At KEYper Systems, we know just how integral key management systems are to the world of business.
How do we know this?
Because we see the positive impact they have across a variety of organizations, across a variety of sectors, every single day. One industry where their usage has exploded in recent times is the automotive industry. And for good reason. There isn't a manager at a car dealership, rental service or garage anywhere in the country who would say keys weren't at the heart of their day-to-day operations. Unfortunately, they're also one of the most misplaced items in day-to-day life. And when you're running a business, responsible for literally hundreds of thousands of pounds worth of assets, that isn't good for day-to-day health.
Imagine an employee casually placing down the keys to a $50,000 Lexus, being called elsewhere, and then hours later forgetting where they left them. Key management systems don't just protect keys – although they do a fantastic job of that, too – they change the entire culture around key security. Once installed, you can rest easy, knowing every key in the business is safe, secure, and accounted for 24/7.
Where do I start?
When looking into key management solutions, getting started is often the hardest part. KEYper Systems prides itself on not only providing premium products, but also premium customer service; every step of the way. Speak to our team today, and we'll help you find the best solution for your business.