What are the benefits of lock-in key control systems?

How many hours over the course of a year do you think you spend saying, "Where are those keys?"

Or how often does a member of staff come up to you and say, "I definitely didn't have those keys last." Proper key management is integral to the security and smooth running of all different types of business. It brings efficiency, convenience and accountability to daily operations, and once in place will make you wonder why it wasn't part of your security protocols years earlier. Lock-in key control systems are one of the most effective measures of key management. Ranging from the more traditional mechanical boards to state-of-the-art electronic cabinets, they greatly reduce the risk associated with loss or misuse, contributing to more structured and orderly business. 

6 benefits of lock-in key control systems

1. A complete audit trail
   Audit trails are absolutely vital in terms of keeping track of what is going on within a business. An area where this is of the utmost importance is key management. Controlling and monitoring who has access to what, why and when can reduce theft, prevent unauthorized members of staff and customers from accessing off-limit areas, and will provide instant accountability.  
2. A home for keys
   You'd be amazed (or maybe not) at the amount of times keys are left lying around offices in draws, on hooks or atop desks. Not only can this make it annoyingly difficult to unlock doors, it poses a substantial security risk, especially for organizations that store valuable assets and sensitive data on site. Lock-in control systems are, first and foremost, a home for keys, a fixed location all staff should know to use. They also happen to provide first-class protection.
3. Peace of mind
   Prioritizing positive mental well-being has never been more important in the workplace. And rightly so. It may only seem like a minor thing in the grand scheme of things – knowing where a set of keys is – but if misplaced keys are a regular occurrence then that minor inconvenience can quickly become a major stressor for all parties involved. Lock-in key control systems are a guaranteed stress reliever. 
4. Reduced costs
   Losing a set of office keys is a headache nobody wants. The trouble of having to arrange replacement locks and keys; the cost involved. Metal keys may not cost too much to replace – depending on how frequent the losses are, of course – but vehicle keys are another matter completely. Here, you could comfortably be talking about $200+ depending on the make. Better key management – through the use of lock-in key control systems – helps eliminate these unnecessary costs. 
5. They can fit any size business
   Whether your organization employs 10 people or 1,000, operates across 10,000 sq. ft. or 100,000 sq. ft, works with 50 keys or 500; lock-in key control systems can be customized to fit any size or type of business.  
6. Support
   Even after a lock-in control system is installed, depending on the firm used, you and your business should still be able to count on continued support. In the case of KEYper Systems, our dedicated customer care team is there around-the-clock to offer technical assistance.

What types of businesses are lock-in key controls for?  

If your business is one that happens to deal with a large number of keys on a daily basis, then there's a very good chance a lock-in key system will add real and immediate value to your organization. From a senior management perspective it allows for complete control over multi-level access, providing the capability to designate different keys to different members of staff. This bolsters security and creates a clear definition of responsibilities; helping to improve operational efficiency. As well as giving those designated employees a clear sense of ownership, it also provides them with a sense of security. As long as they take care of their keys, they know they can't be blamed for any other sets going missing.

At organizations where high-value assets are dealt with on a permanent basis, all these points take on extra weight. It is not unusual for some car dealerships to have more than one million dollars worth of product sat on their lots. Lock-in key systems help control who has access to the keys for these vehicles, and also acts as another layer of security should burglars target the premises. They are also an invaluable resource on university campuses where controlling and protecting access to facilities, housing, vehicles, valuable technology and tools is vital for ensuring freedom of movement is effectively maintained.

Can KEYper Systems help with the installation of a lock-in key control system?

Not only can KEYper Systems provide your business with premium lock-in key control systems – please take a look at our mechanical boards as well our state-of-the-art electronic cabinets – but we can also schedule live demonstrations and training to help with the installation process.

If you have any questions, don't hesitate to use the live chat function on our website. We look forward to hearing from you.