Choosing the best key control system for your business – where to start? | KEYper

How to find the ‘best’ key control system for your business 

Key loss

Losing or misplacing keys can be a nightmare. And if you find that nightmare repeating itself over and over to no end, it might be time to level up your key control system with some sophisticated new tools. Our intelligent key cabinets allow you to set curfews for an asset’s return or reserve keys for urgent use so that they’re always available when you need them.

Key theft

If your number one headache is key theft, then your current key control system is failing you. But don’t worry, we have products, like electronic key cabinets and intelligent software, that allow you to control who signs your assets in and out, and uses multiple log-in methods to stop unpermitted personnel from gaining access.

Compliance struggles

If your business is struggling to stay compliant with ever changing government regulations, then we have your back. Our cabinets allow you to grant access to vehicle keys to the right people with the right training to help prevent you breaking any laws or failing to meet strict standards and thus landing a hefty fine.

Unproductivity concerns

Are your employees struggling to reach their targets? Are you receiving too many complaints from customers about a slow service? If productivity in the workplace is feeling a little sluggish, then a key control system can help drive it back up. Employees can book out assets to ensure they’re available when they need them, such as reserving cars for test drives, so that a customer is never left waiting.

Accountability issues

Managers are put in a difficult spot when employees refuse to admit to their mistakes and instead blame each other. Who are you to believe? And how can you be sure the culprit will learn their lesson and curb any bad behavior?

Our products track your keys and keep a detailed log of their use and movement every time an employee logs them out. So if an asset is lost, broken or returned late, you can pinpoint exactly who is responsible, encouraging staff members to take better care of it.

Sensitive assets

Consider the sensitivity of your assets. The higher it is, the greater the level of security required. This is not just about expensive items but personal and private data of employees, clients and customers, the leakage of which could be highly embarrassing or damaging to their well-being and safety. You may want to keep this information in a separate space that only some people can access.

Poor security culture

The safety of a business and its assets relies on every single person who works there. Each has a vital role to play. This is why a strong security culture is required, from selecting secure passwords to being attuned to spotting scams. 

Our software and electronic cabinets enable you to create detailed reports and identify training gaps by logging every booking, transaction and movement of your keys.

Convenience for the customer

Convenience sells. No doubt, your customers will pay more for a service that makes their life easier. If your clients often request extended service hours but the cost of manning an office or hiring employees to work unsociable hours is not realistic for you, then our products can help. 

Property and car rentals can benefit from our KEYper Service Express 24, a 24-hour automated key box dispensing system, giving customers the option to pick up keys at any time of the day or night.

Why would a business need key control systems? 

There are many good reasons to lock away your assets. Primarily, though, the two main ones center around ‘money’’ and ‘safety’. 

Looking at car dealerships, these locations are a potential goldmine for would-be criminals. With a robust key control system in place, you can log every test drive to help prevent vehicle and license plate theft. The ‘danger’ aspect can come through faulty vehicles, which if not sidelined until repairs are carried out, could cause a serious or fatal accident. Again, you can use a key control system to log every breakdown to stop employees driving a vehicle not fit for the road. 

If you’re in the business of car rentals, you can enable customers to pick up and drop off keys whenever is most convenient for them, without the need for a manned office.

Anyone working in logistics knows how dangerous it can be for trucks on the road. With the correct tools, you can prevent employees who don’t have the relevant license and training from accessing certain vehicles, and even track if someone’s been on the road for too long. This can help you comply with government regulations.

Don’t know what system to choose? We can help

Industries are always changing.

Technology and developing markets bring new challenges, drive competition and offer criminals more sophisticated modes of operating.

Throughout all this, what remains the same is the vital need to look after your keys. We are leaders in helping businesses, no matter their industry, take control of their security systems, stay ahead of the game and push their key control policy to the next level.

If you’re unsure what system to choose based on your business’ security requirements, then worry not. Our team of experts can help you identify your needs and find the right tools to plug any security gaps.

We’ll then help you build a system that is easy to use and drives efficiency and productivity in the workplace as well as helping to keep your assets, and the people you work with and for, safe.

We’ll also then help get the rest of your team on board with a package of training, so that you can create a security culture in the workplace that is second-to-none.