Why are electronic key systems such an important aspect of business security?

Do you want to revolutionize your key management plan? Do you want to boost your business security?

If you answered yes to both questions, then you need to switch to an electronic key system.

Intelligent key control systems are suitable for all types of industries, but especially for businesses in the automotive world that deal with a high volume of vehicles and license plates. 

Solutions like electronic key cabinets keep your assets hidden from uninvited eyes. These fantastic tools automatically check access permissions on items and create detailed reports every time a key is removed or returned. 

Simply put, they give you complete control and visibility over your high-value items by letting you know exactly how and when they are being used.

Keep reading if you want to know more about how commercial key management solutions can help improve security in your workplace:

6 ways in which electronic key systems can revolutionize your business security

• Find out who had a particular key last

Electronic key control systems can help you identify who is responsible for a lost or stolen key. 

Any salesperson who has lost or misplaced car keys or a dealer plate, or even aided a criminal in theft, can be held more accountable as detailed audits tell you who signed a key out and when, and if they returned it on time. Employees are more likely to use an item with care when they know it is being tracked.

• Deny key access to employees without relevant training

Administrators can manage asset reservations, and restrict access to those without the relevant license or training to use an item or vehicle safely. Managers may deny access to assets to employees without a driving license who want to conduct test drives or get behind the wheel of a heavy vehicle.

• Automate access control

Thieves and con artists could easily manipulate staff members into manually handing over keys by convincing them they are allowed access. And so could employees who are untrained or unpermitted to use certain assets in their roles. 

One huge benefit, therefore, of electronic key management systems is that they make the process of granting and denying access automatic. This can help cut down on human error and ultimately stop thefts, accidents and joyriding.

• Deny access to faulty vehicles

It is highly important to log vehicle breakdowns to help prevent accidents. Electronic key cabinets can instantly notify you by email when employees record vehicle faults, so you can recall them as soon as possible to prevent anyone from driving them. 

You can also warn staff members via notifications attached to cars so that they are aware they are out of bounds until they’ve been repaired.

• Identify irresponsible employee behavior

An intelligent system can provide detailed data reports empowering managers to identify security gaps like weak staff passwords or patterns of irresponsible employee behavior. 

These reports can also pinpoint the specific sales staff failing to return car keys after test drives before going out on their break. You can use this type of information to implement further security training for staff.

• Protect your assets after hours

Intelligent key controls that work after hours give you peace of mind while you're off site. Our KEYper Service Express 24, for example, is a 24-hour automated key box dispensing system that safeguards your assets day and night. It works like an ATM: you simply place the keys inside it, and customers use a personal code to collect them whenever they wish to.

What types of businesses are electronic key systems perfect for?

Electronic key systems are perfect for all types of businesses. But let's take a look at the automotive industry as an example.

An intelligent key management plan can help lower the risk of key loss or vehicle and license plate theft by encouraging sales staff to complete test drives on time. Another major benefit is that employees can book out cars while leaving enough time to complete a sufficient test drive as well as cleaning in between use. 

Managers will instantly receive email notifications when curfews are broken, meaning they can report thefts to the police more quickly, and make it more likely that officers will locate the thief and return the asset. 

They can also receive alerts on faulty vehicles and recall them to the dealership immediately to prevent further damage. Managers can then attach notifications to broken-down cars to ban employees from using them until repairs are completed.

Improving business security with KEYper systems 

No matter your business size, or how many keys and assets you own, we can help you keep up with the latest commercial key management solutions.

It is vital for companies to regularly review their security risks to give themselves as much protection as possible against ever evolving digital and physical threats.

We can walk you through our range of smart products and help you identify your changing security needs as your business expands.

Our dedicated experts will not only help you to design the right system for you, but will also implement and test it and offer a fantastic package of training. 

This is ever-more crucial as criminals begin to misuse cutting-edge technology and discover cracks in existing security systems. 

See what we can do for you by contacting one of our automotive specialists today for a personalized system demo.