What do businesses need to know about key tracking?

We uncover what businesses actually need to know about key tracking in this latest guide.

‘Where are my keys?’ Four words every single person on the planet will inevitably say at some point in their life. If running around the house frantically throwing cushions in the air while looking for a set of keys was an Olympic sport, we’d have a country full of gold medal contenders. Misplacing your house keys (in your house) is undeniably infuriating. But the worst thing that’s likely to happen is you're a little late for work, or an appointment. Misplacing work keys – well that’s a whole different level of stress.

Work keys provide access to offices, to sensitive locations within offices, to high-value assets. Losing a set doesn't just pose a substantial security risk, it can disrupt workflow, affect productivity. If you work somewhere like a car dealership, where you’re constantly taking out customers on test drives, being unable to find a key can quickly lead to buyer (or non-buyer in this case) dissatisfaction. Proper key management should be at the core of any organization’s security. By implementing a robust and reliable key tracking system, you diminish the risk of loss, but also reinforce strict employee accountability. 

5 reasons why your business needs key tracking solutions 

1. Security

If you don’t know where your keys are, how do you know your premises or your assets are safe? Electronic key tracking systems enable businesses to record detailed audit trails, meaning every set of keys within the organization can be accounted for at any given moment. It also makes granting access to authorized users far easier..

1. Cost efficiency
   Losing a key isn’t just a security risk – it can also be extremely costly; not to mention highly frustrating. Remember, not keys carry the same value. If the one you, or a member of staff, loses happens to be a master key then you could be facing an expensive lock-changing operation as well.
2. Productivity
   Time spent looking for misplaced keys is valuable time that could be spent concentrating on your business’ goals. If a member of staff spends 30 minutes a week searching for misplaced keys then that is 30 minutes too long. Lost keys can also cause delays in production, jobs having to be cancelled, test-drives being postponed.
3. Temporary staff access
   Managing access control across an organization can be tricky enough when just dealing with full-time employees. Adding temporary staff – such as cleaners, freelancers, seasonal workers – to the mix, can make the whole process a logistical nightmare. Electronic key tracking makes it a lot easier assigning certain keys to certain employees. The ability to set expiration dates also makes revoking access simpler.
4. On-the-go info
   Key tracking has come a long way since the days of pen and paper. And while some smaller firms still employ basic systems to track their assets, for the vast majority, game-changing tracking tech is now the readily available smart option.  KEYper GO definitely ticks this box, allowing authorized staff to transfer ownership of assets without returning them to the cabinet.

Why should you explore key management systems? 

If you’ve never sat down and really thought about the importance of keys within your business, you may never have even entertained the idea of a key management system. For those who have, just the thought of upfront costs can feel a little daunting – even if you’ve never been quoted a price. Key management systems shouldn’t necessarily be treated as an expense though; they’re more of an investment. And implementing one that’s robust, reliable and effective will begin to pay you back in no time at all. It will bolster your security, improve access control and productivity, and help significantly  reduce employee stress (along with your own). While it might be true that specific industries benefit more than others from key management systems, having tighter control of your keys is crucial for all organizations, whatever their field or focus.

At KEYper we have worked, and continue to work, with countless businesses across a variety of sectors, and have seen first hand the improvements asset management systems have made. Schools, colleges, universities, law enforcement, government buildings, car dealerships, car rental companies. Misplaced or lost keys within any of these places, and you aren’t just looking at severe financial implications potentially, but possible serious data breach or health and safety consequences. And that’s why you should never underestimate the importance of a key management system. It could just save your business one day. 

Can I speak to someone today?

You can speak to someone from KEYper Systems any day. Our dedicated team of key management specialists are always on hand to answer any questions you may have. If it’s a quick quote you’re after, then a quick click here will get you started.